"Through the implementation of the Agriplace Platform, we have achieved a significant improvement in the management of our supplier and product structures, as well as the associated documents and certificates. What was previously managed with great manual effort via E-mails and Excel spreadsheets now runs efficiently and error-free. The platform provides us with automatic reminders for expiring certificates, ensuring that we are always up-to-date and fully certified. The support for IFS Broker Audits and the automated retrieval of BRCGS certificates is particularly valuable. This has significantly simplified our work processes. Additionally, Agriplace allows for clear visualization of supplier status and promotes collaboration between our procurement and quality management departments in a new way."
– Robert Seeburg, Quality Management, Richard Janssen
About Richard Janssen
Richard Janssen is an international B2B company specializing in the trade of high-quality nuts and dried fruits from the world's best growing regions. Operating as a family-run company in its third generation for over 70 years, Richard Janssen has built a strong global network of reliable suppliers and producers. The company is known for developing innovative and sustainable snack and food concepts and offers its customers comprehensive consulting to find tailored solutions. Richard Janssen takes pride in its tradition, but also in its innovative strength, which allows it to continuously adapt to the changing demands of the market.
Effective Management of Supplier Documents
Before the introduction of Agriplace, Richard Janssen relied on a manual system for managing supplier documents. Important documents, such as certificates, declarations of conformity, and specifications, were requested via email and tracked in Excel spreadsheets. However, this also presented an opportunity for optimisation, as several aspects offered room for improvement:
Time-consuming processes: Carefully tracking expiring certificates and managing documents took a lot of time. There was a potential for automation to make the workflow more efficient.
Optimisation potential for accuracy: Due to the manual approach, deadlines could sometimes be overlooked, leading to uncertainties. An automatic system solution could provide higher precision here.
Improving communication flow: Since information was not stored centrally, the collaboration between quality management and procurement was not optimal. An integrated platform could facilitate communication and promote transparency.
These challenges made Richard Janssen recognize the opportunity to implement Agriplace, a modern and more productive approach that not only simplified document management but also greatly improved cross-departmental collaboration.
Automated Document Management with Agriplace
To address these challenges, Richard Janssen implemented the Agriplace platform. The decision was made based on the following advantages:
Automated certificate requests: Agriplace automatically handles the systematic request for expiring certificates, ensuring documents are always renewed on time.
Centralized document management: All important certificates and documents are now accessible in one central location, simplifying access and collaboration.
Internal transparency: The platform improves communication between departments, as all parties have access to the same, up-to-date information at all times.
Audit support: Agriplace is particularly helpful in preparing for audits, as all relevant documents are clearly organised and easily accessible.
Improved Efficiency and Security
Through the introduction of Agriplace, Richard Janssen has achieved significant improvements:
Time savings: Automating document management reduces manual labour and relieves teams.
Better visibility: Centralised management and systematic retrieval ensure that all important certificates are easily accessible and always up to date.
Improved collaboration: Cross-departmental transparency has improved, allowing procurement and quality management to work seamlessly together.
Safer audits: The platform facilitates audit preparation and execution by providing quick access to all necessary documents.
Optimal Supplier Document Management with Agriplace
By implementing Agriplace, Richard Janssen has modernised and automated its document management. The platform not only offers significant time savings but also improves the clarity and transparency of the entire supply chain management. Richard Janssen plans to continue using and expanding the platform to further enhance efficiency and collaboration between departments in the future.
Interested to learn how Agriplace can help you centralise supplier data collection and management? Reach out to us here: https://www.agriplace.com/contact
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